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DIGS Annual General Meeting Minutes
AUGUST 13, 2022
Number present: 20
1. Kevin called the meeting to order at 1:30pm. “We acknowledge that we are holding this meeting on the traditional territory of the Snuneymuxw Nation.
2. Approval of the Agenda: moved by Jurgen, seconded by Brenda. Carried.
3. Minutes of 2021 AGM: read and moved to accept by Margaret, seconded by Lin. Carried.
4. Correspondence: a letter from Carol Mathews who was grateful for the picture sent to her of Mike’s rhodos, planted in memory of Mike by DIGS.
5. Business arising from the Minutes: none
6. Treasurer’s Annual Report: read by Veronica. Highlights are: Opening balance as of January 31/2021: $5,518.70 Total Revenue: $12,836.20
Total Expenditures: $4,093.72 Bank Balance as of January 31, 2022: $8,742.48 Revenue over expenses: $3223.78 Jane moved to accept the Treasurer’s Report, Kathleen seconded. Carried.
7. Allotment Coordinator’s Report: Jurgen took over the position of allotment coordinator in October when Maureen stepped down. The wooden allotment beds are rotting and will need to be replaced. Estimated cost - $2000.00. It was suggested that DIGS could cover 50% and the lease holders would cover the remaining 50% - $100 for a full bed - $50 for a half bed -$33.30 for a third of a bed. Lin suggested that all lease holders should raise the funds to improve the beds. Jurgen will communicate to lease holders re: the need to repair beds and that a fee may be charged to lease holders. Jurgen also mentioned that there are 3 names on the waiting list and that one lease holder with a full bed has offered these 3 people room in his plot to garden while they are waiting for spots to open up.
8. President’s Report: Highlights of Jim’s report: In spite of a lingering Covid threat DIGS managed to organize a plant sale, a dessert auction and a garlic braid raffle this year. All of which were very successful. Jen C. introduced a new gardening book and possible future system – Eliot Coleman’s Winter Gardening. Unfortunately, because of Covid concerns the Little Diggers program and the Fall Fair were cancelled. A field trip was held to the Beban Park Community Garden which has a large and impressive greenhouse and got several DIGS members obsessed with building a bigger, grander greenhouse for our garden. We also hosted visitors from the Beaufort Park Community Garden who were very impressed with our garden. One disappointment this past year has been the long wait to hear from the Parks about their promise to let us know how much we can extend the current garden boundaries. This has delayed our future plans for the garden. Jim also made a plea for more men to join the Saturday work party. He concluded by saying that the community garden is a “wonder of varied, cooperative activities” and a mix of “energetic, talented, inquisitive and resourceful people”.
9. Directors for 2023: President – Jim Harris, Secretary – Margaret Harris, Treasurer – Veronica Z. Directors – Jane F., Mike Gillespie,
David E., Jurgen G.
10. New Business: a) Brenda stated that it is not fair that the two young boys who have been coming to the Saturday work party to offer their help in the garden should be allowed to do so when children of the cancelled Little Diggers program have not been taking part. Jim will speak to the boys’ parents about this. b) Allotment bed fees. Jurgen moved that as of March 1, 2023 the allotment bed fees be augmented by a levy of a $100 per full bed (prorated) to be directed to material costs for bed replacement. Seconded, Mike. Discussion pertaining to the motion: a) Brenda – a few allotment bed holders are helping in the garden and it seems that lease holders who don’t help in the garden will pay the same as those who don’t help. Is this fair? b) Jim – will go to the City to see if the City will help with the costs to replace the allotment beds. c) Claire – What about using other material ie corrugated steel to replace the wood? d) Lin – we should research options for procuring funds to replace beds. e) Brenda moved to refer the motion to the Directors for this issue that they come back to the 2023 AGM in February with facts and options and a recommendation to the members as to the best way to proceed. Lin seconded the motion. Carried f) Jurgen presented the following notice of motion that the maximum size allotment bed per household be limited to a ½ bed effective March 1, 2023.
Kathleen seconded. g) Nancy Turner made a motion that DIGS establish a bed to propagate native plants. Discussion pertaining to motion. Marla – would it have to be within the fenced area? Saturday work party could decide this. Jim – suggested that we wait until the City decided about the garden boundaries. Kevin – is the plan to solely grow these native plants to sell at the plant sale? Jurgen – Yes. Nancy asked that the motion be accepted. Jurgen seconded. Carried
11. Announcements: none
12. Meeting Adjourned: 3:04pm